Rotary Club of Windsor - NSW, Australia

Club President
Robert Bishop
Robert Bishop
Rotary International
District 9685

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Old Club Constitution Articles 11-21(2011)

Article 11  Admission Fees and Dues

Every member shall pay an admission fee and annual dues as prescribed in the bylaws, except that any transferring or former member of another club who is accepted into membership of this club pursuant to article 7, section 4(a) shall not be required to pay a second admission fee.  A Rotaractor who ceased to be a member of Rotaract within the preceding two years, who is accepted into membership of this club, shall not be required to pay an admission fee.


Article 12  Duration of Membership

Section 1 – Period. Membership shall continue during the existence of this club unless

  terminated as hereinafter provided.

Section 2 – Automatic Termination.

  (a) Membership Qualifications. Membership shall automatically terminate when a member

        no longer meets the membership qualifications, except that

        (1) the board may grant a member moving from the locality of this club or the

              surrounding area a special leave of absence not to exceed one (1) year to enable the

              member to visit and become known to a Rotary club in the new community if the

              member continues to meet all conditions of club membership;

        (2) the board may allow a member moving from the locality of this club or the

              surrounding area to retain membership if the member continues to meet all

              conditions of club membership.

  (b) How to rejoin. When the membership of a member has terminated as provided in

        subsection (a) of this section, such person, provided such person’s membership was in

        good standing at the time of termination, may make new application for membership,

        under the same or another classification.  A second admission fee shall not be required.

  (c) Termination of Honorary Membership. Honorary membership shall automatically

        terminate at the end of the term for such membership as determined by the board.

        However, the board may extend an honorary membership for an additional period.  The

        board may revoke an honorary membership at any time.

Section 3 – Termination – Non-payment of Dues.

  (a) Process. Any member failing to pay dues within thirty (30) days after the prescribed 

        time shall be notified in writing by the secretary at the member’s last known address.  If

        the dues are not paid on or before ten (10) days of the date of notification, membership

        may terminate, subject to the discretion of the board.

  (b) Reinstatement. The board may reinstate the former member to membership upon the

        former member’s petition and payment of all indebtedness to this club.  However, no

        former member may be reinstated to active membership if the former member’s

        classification is in conflict with article 8, section 2.

Section 4 – Termination – Non-attendance.

  (a) Attendance Percentages. A member must

        (1) attend or make up at least 50 percent of club regular meetings in each half of the


        (2) attend at least 30 percent of this club’s regular meetings in each half of the year

              (assistant governors, as defined by the board of directors of RI, shall be excused

              from this requirement).

        If a member fails to attend as required, the member’s membership shall be subject to

        termination unless the board consents to such non-attendance for good cause.

  (b) Consecutive absences. Unless otherwise excused by the board for good and sufficient

        reason or pursuant to article 9, sections 3 or 4, each member who fails to attend or make

        up four consecutive regular meetings shall be informed by the board that the member’s

        non-attendance may be considered a request to terminate membership in this club. 

        Thereafter, the board, by a majority vote, may terminate the member’s membership.

Section 5 – Termination – Other Causes.

  (a) Good Cause. The board may terminate the membership of any member who ceases to

        have the qualifications for membership in this club or for any good cause by a vote of

        not less than two-thirds of the board members, at a meeting called for that purpose.  The

        guiding principles for this meeting shall be article 7 section 1; The Four-Way Test; and

        the high ethical standards that one should hold as a Rotary club member.

  (b) Notice. Prior to taking any action under subsection (a) of this section, the member shall

        be given at least ten (10) days’ written notice of such pending action and an opportunity

        to submit a written answer to the board.  The member shall have the right to appear

        before the board to state the member’s case.  Notice shall be by personal delivery or by

        registered letter to the member’s last known address.

  (c) Filling Classification. When the board has terminated the membership of a member as

        provided for in this section, this club shall not elect a new member under the former

        member’s classification until the time for hearing any appeal has expired and the

        decision of this club or of the arbitrators has been announced.  However, this provision

        shall not apply if, by election of a new member, the number of members under the said

        classification would remain within provided limitations even if the board’s decision

        regarding termination is reversed.

Section 6 - Right to Appeal, Mediate or Arbitrate Termination.   

  (a) Notice. Within seven (7) days after the date of the board’s decision to terminate

        membership, the secretary shall give written notice of the decision to the member. 

        Within fourteen (14) days after the date of the notice, the member may give written

        notice to the secretary of the intention to appeal to the club, request mediation, or to

        arbitrate as provided in article 16.

  (b) Date for Hearing of Appeal. In the event of an appeal, the board shall set a date for the

        hearing of the appeal at a regular club meeting to be held within twenty-one (21) days

        after receipt of the notice of appeal.  At least five (5) days’ written notice of the meeting

        and its special business shall be given to every member.  Only members shall be present

        when the appeal is heard.

  (c) Mediation or Arbitration. The procedure utilised for mediation or arbitration shall be as

        provided in article 16.

  (d) Appeal. If an appeal is taken, the action of the club shall be final and binding on all

        parties and shall not be subject to arbitration.

  (e) Decision of Arbitrators or Umpire. If arbitration is requested, the decision reached by the

        arbitrators or, if they disagree, by the umpire shall be final and binding on all parties

        and shall not be subject to appeal.

  (f) Unsuccessful Mediation. If mediation is requested but is unsuccessful, the member may

        appeal to the club or arbitrate as provided in subsection (a) of this section.

Section 7 – Board Action Final. Board action shall be final if no appeal to this club is taken

  and no arbitration is requested.

Section 8 – Resignation. The resignation of any member from this club shall be in writing,

  addressed to the president or secretary.  The resignation shall be accepted by the board if

  the member has no indebtedness to this club.

Section 9 – Forfeiture of Property Interest. Any member whose club membership has been

  terminated in any manner shall forfeit all interest in any funds or other property belonging

  to this club if, under local laws, the member may have acquired any right to them upon

  joining the club.

Section 10 – Temporary Suspension.

Notwithstanding any provision of this constitution, if in the opinion of the board

  (a) credible accusations have been made that a member has refused or neglected to comply

        with this constitution, or has been guilty of conduct unbecoming a member or

        prejudicial to the interests of the club; and

  (b) those accusations, if proved, constitute good cause for terminating the membership of

        the member; and

  (c)  it is desirable that no action should be taken in respect of the membership of the member

        pending the outcome of a matter or an event that the board considers should properly

        occur before such action is taken by the board; and

  (d) that in the best interests of the club and without any vote being taken as to his or her

        membership, the member’s membership should be temporarily suspended and the

        member should be excluded from attendance at meetings and other activities of this club

         and from any office or position the member holds within the club.  For the purposes of

        this clause, the member shall be excused from fulfilling attendance responsibilities;

  the board may, by a vote of not less than two-thirds of the board, temporarily suspend the

  member as aforesaid for such period and on such further conditions as the board

  determines, albeit for a period no longer than is reasonably necessary in all the



Article 13  Community, National, and International Affairs

Section 1 – Proper Subjects. The merits of any public question involving the general welfare

  of the community, the nation, and the world are of concern to the members of this club and

  shall be proper subjects of fair and informed study and discussion at a club meeting for the

  enlightenment of its members in forming their individual opinions.  However, this club shall  

  not express an opinion on any pending controversial public measure.

Section 2 – No Endorsements. This club shall not endorse or recommend any candidate for

  public office and shall not discuss at any club meeting the merits or demerits of any such


Section 3 – Non-Political.

  (a) Resolutions and Opinions. This club shall neither adopt nor circulate resolutions or

        opinions, and shall not take action dealing with world affairs or international policies of 

        a political nature.

  (b) Appeals. This club shall not direct appeals to clubs, peoples, or governments, or circulate

        letters, speeches, or proposed plans for the solution of specific international problems of

        a political nature.

Section 4 – Recognising Rotary’s Beginning. The week of the anniversary of Rotary’s 

  founding (23 February) shall be known as World Understanding and Peace Week.  During

  this week, this club will celebrate Rotary service, reflect upon past achievements, and focus

  on programs of peace, understanding, and goodwill in the community and throughout the



Article 14  Rotary Magazines

Section 1 – Mandatory Subscription. Unless, in accordance with the bylaws of RI, this club is

  excused by the board of directors of RI from complying with the provisions of this article,

  each member shall, for the duration of membership, subscribe to the official magazine or to

  the magazine approved and prescribed for this club by the board of directors of RI.  Two  

  Rotarians residing at the same address have the option to subscribe jointly to the official

  magazine.  The subscription shall be paid in six (6) month periods for the duration of

  membership in this club and to the end of any six (6) month period during which

  membership may terminate.

Section 2 – Subscription Collection. The subscription shall be collected by this club from

  each member semiannually in advance and remitted to the Secretariat of RI or to the office

  of such regional publications as may be determined by the board of directors of RI.


Article 15  Acceptance of Object and Compliance with Constitution and Bylaws

By payment of an admission fee and dues, a member accepts the principles of Rotary as

expressed in its object and submits to and agrees to comply with and be bound by the

constitution and bylaws of this club, and on these conditions alone is entitled to the privileges

of this club.  Each member shall be subject to the terms of the constitution and bylaws regardless of whether such member has received copies of them.


Article 16  Arbitration and Mediation

Section 1 – Disputes. Should any dispute, other than as to a decision of the board, arise  

  between any current or former member(s) and this club, any club officer or the board, on

  any account whatsoever which cannot be settled under the procedure already provided for

  such purpose, the dispute shall, upon a request to the secretary by any of the disputants,

  either be resolved by mediation or settled by arbitration.

Section 2 – Date for Mediation or Arbitration. In the event of mediation or arbitration, the

  board shall set a date for the mediation or arbitration, in consultation with disputants, to

  be held within twenty-one (21) days after receipt of the request for mediation or arbitration.

Section 3 – Mediation. The procedure for such mediation shall be that recognised by an

  appropriate authority with national or state jurisdiction or be that recommended by a

  competent professional body whose recognised expertise covers alternative dispute

  resolution or be that recommended by way of documented guidelines determined by the

  board of RI or the trustees of The Rotary Foundation.  Only a member of a Rotary club may

  be appointed as mediator(s).  The club may request the district governor or the governor’s

  representative to appoint a mediator who is a member of a Rotary club and who has

  appropriate mediation skills and experience.

  (a) Mediation Outcomes. The outcomes or decisions agreed between the parties as a result

        of mediation shall be recorded and copies held by each party, the mediator(s) and one

        copy given to the board and to be held by the secretary.  A summary statement of

        outcomes acceptable to the parties involved shall be prepared for the information of the

        club.  Either party, through the president or secretary, may call for further mediation if

        either party has retracted significantly from the mediated position.

  (b) Unsuccessful Mediation. If mediation is requested but is unsuccessful, any disputant may

        request arbitration as provided in section 1 of this article.

Section 4 – Arbitration. In the event of a request for arbitration, each party shall appoint an

  arbitrator and the arbitrators shall appoint an umpire.  Only a member of a Rotary club may

  be appointed as umpire or as arbitrator.

Section 5 – Decision of Arbitrators or Umpire. If arbitration is requested, the decision

  reached by the arbitrators or, if they disagree, by the umpire shall be final and binding on all

  parties and shall not be subject to appeal.


Article 17  Bylaws

This club shall adopt bylaws not inconsistent with the constitution and bylaws of RI, with the

rules of procedure for an administrative territorial unit where established by RI, and with this constitution, embodying additional provisions for the government of this club.  Such bylaws may be amended from time to time as therein provided.


Article 18  Interpretation

Throughout this constitution, the terminology “mail”, “mailing”, and “ballot-by-mail” will include utilisation of electronic mail (e-mail) and internet technology to reduce costs and increase responsiveness.


Article 19  Amendments

Section 1 – Manner of Amending. Except as provided in section 2 of this article, this

  constitution may be amended only by the council on legislation in the same manner as is

  established in the bylaws of RI for the amendment of its bylaws.

Section 2 – Amending Article 2 and Article 3. Article 2 (Name) and Article 3 (Locality of the

  Club) of the constitution shall be amended at any regular meeting of this club, a quorum

  being present, by the affirmative vote of not less than two-thirds of all voting members

  present and voting, provided that notice of such proposed amendment shall have been

  mailed to each member and to the governor at least ten (10) days before such meeting, and

  provided further, that such amendment shall be submitted to the board of directors of RI for

  its approval and shall become effective only when so approved.  The governor may offer an

  opinion to the board of directors of RI regarding the proposed amendment.


Article 20 

This corporation shall be a non-profit corporation.  Its purpose shall be charitable and benevolent and to encourage, promote and extend the object of Rotary International, and to maintain the relations of a member club in Rotary International.


Article 21

Insofar as the provisions of law in the State of New South Wales under which the corporation is incorporated shall permit, this corporation shall be subject to the jurisdiction of Rotary International.




Meeting Time & Location Information
Wednesday at 6:30 PM
Windsor Country Golf Club
McQuade Avenue
South Windsor, NSW 2756  map it
Contact Information
Graham Clayton
phone: 0429138745
fax: 0245776925
contact us

Rotary Club of Windsor

PO Box 166

WINDSOR     2756


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